Keeping JAE Safe

We want to ensure that everybody has an INCREDIBLE time whilst at JAE. As a result, we need to ask you to adhere to the following rules, which are in place for everyones safety and enjoyment.

 

IMPORTANT
Are you bringing a BBQ to JAE? Please make sure you read our updated rules about BBQ & Fire safety by clicking HERE.

 

 

If you have any questions at any time whilst at the show, please speak to staff in the admin office or at the security point, who will be happy to offer assistance.

Our Top Tips for a safe and friendly JAE!

 

Our security staff are there for your safety – please co-operate with them as they work to keep us all safe and sound.

Get to know the people who are camped around you. It makes for a nicer environment and it means you’ll be familiar with who should be coming and going in your area.

We don’t accept any discrimination towards any individual or groups of individuals. If you see or experience anyone undermining this - no matter the severity - please report it immediately to one of our onsite staff.

Carry a torch with you or enable the torch on your phone to use for when it gets dark.

Wear suncream and drink plenty of water, especially if participating in the outdoor IKO games. All the taps around the Showground site are drinking water. 

We have communal facilities on site (showers, sinks and toilets). Please use these facilities properly with consideration of other users.

 

Moving around site

No speeding. When arriving/leaving the showground or unloading/packing up please observe the 5mph speed limit and use hazard lights at all times.

Roller blading, skateboarding or cycling is only permitted in uncrowded areas and during daylight. Go Karts, Mini-Moto's and Quad bikes are not permitted to be used except with permission from the Organisers.  

Please respect the site noise curfew between 11pm and 7am. If you want to stay up late, please respect those who are trying to sleep. Remember that noise carries across a campsite at night.

Please do not climb on any trees on site - it is dangerous and you may damage the tree.

Please give any passing emergency or security vehicle plenty of space to pass.


Participating in activities

Participation in activities (such as the IKO) is at the Visitor's own risk. The Organiser is not liable for any damages, by whatever name, suffered by a Visitor as a result of the participation, unless the damage is a direct consequence of deliberate intent or gross negligence on the part of the Organiser. This exclusion of liability also applies to serious damages such as all possible damages resulting from injury or death.

In order to participate in events, you must complete a registration form at the admin building. You will then be provided with a wristband which must be shown to the staff at the events to confirm you are registered to join in with the games. 

 

What you can and can't bring with you

Well behaved pets are allowed in the show, but please keep them under control and clean up after them if they poop. Free dog poop bags are available in the admin office.

Please avoid carrying glass containers (i.e. drinks bottles) away from your club plot, such as into the IKO areas or the main stage area.

It is strictly forbidden to bring pyrotechnics or explosive devices, blowtorches, paper lanterns, petrol burners, flares or similar dangerous items into the show.

Strictly no open fires or camp fires. You may use barbecues, solid fuel / Hexi Stoves, Camping cookers and gas stoves with care. 

Petrol generators are not permitted anywhere on site.

Drones are not permitted.

It is forbidden to bring weapons of any sort into the event.

Drugs and illegal substances are strictly forbidden. Anyone found in possession of drugs will be evicted from the site and refused further entry to the event. Furthermore, all drug related incidents will be dealt with by our Security Team and the Police will be called at the organisers discretion.

In addition to the above, legal highs and nitrous oxide are not permitted on site. 

No one under the age of 18 is to possess any alcohol. Security reserve the right to request to see ID. 

 

General Rules / T &C's relating to the event

Tickets purchased for JAE will be replaced at the entrance with a wristband. Only Visitors with a valid JAE wristband are allowed entry and movement in the show. Wristbands should not be removed, cut, torn or damaged in any way or they cease to be valid. The organisers reserve the right to request identity validation by presenting a valid ID to the staff upon request.

Camping will be made possible only to Visitors with a valid JAE weekend tickets.

Camping is allowed only in the designated camping areas and club plot areas. It is forbidden to set up tents in other areas of the event.

Visitors agree to be photographed, filmed or recorded as part of the show. All video, photo and audio materials acquired on the event site is subject to be used in promotional materials for the festival without any limitations of time and space and at the sole discretion of the Organisers of JAE.

All vehicles are parked and/or displayed at your own risk

JAE and Ichiban Events Ltd are not responsible for lost or stolen belongings.

The Organisers may decline or forbid entrance into the event to anyone who might in any way endanger the safety of the visitors or cause any kind of problems.

Children under the age of 12, accompanied by an adult, are allowed entrance to JAE free of charge.

The Organisers reserve the right to change the timetable of the event if required. We will notify visitors as early as possible.

For reasons of force majeure the Organiser can decide to cancel the Event at short notice. If the Event is cancelled because of force majeure no new date will be set. In this case, no entry fees and/or additional expenses will be refunded to the ticket owner.

The Organiser is not liable for any costs incurred by visitors if the festival has to be cancelled because of force majeure.

Refunds for already purchased show tickets will be possible only in the case of cancellation of the entire event, which is not caused by force majeure. There will be no refunds for purchased tickets for any other reason.

The organisers of JAE are not responsible for any lost or stolen items. Campers must take care of belongings in the camping area.

The organisers are not responsible for accidents or injuries arising from campers' personal negligence.

Club plot holders are required to maintain order and cleanliness of their camping area. Free bin bags are available from the admin building.

Club plot holders are required to leave the camp site in the same condition as found before their arrival. Please do not leave unwanted belongings behind. 

Ichiban Events and the East of England Showground have a specific policy that relates to dogs that are left in hot cars whilst at our event. Please read this HERE

If there is evidence of non-compliance with these rules, the Organisers reserve the right to remove the individual(s) from the event without any sort of reimbursement or refund.